Canadian jobs: Client Relationship Coordinator, Canada

Job Description

FINCA Canada is a charitable organization with the mission to alleviate poverty through lasting solutions that help people – women in particular – build assets, create jobs, and raise their standard of living. FINCA Canada is affiliated with FINCA International, a leading network of microfinance institutions dedicated to low-income entrepreneurs, with more than 10,000 employees worldwide. Beginning from the simple premise that access to finance can unleash entrepreneurship and productive capacity, today FINCA operates in 21 countries around the world, continuously innovating to develop modern, responsible, and affordable financial products that help people lift themselves and their families out of poverty.

Position overview

FINCA Canada is looking for a Client Relationship Coordinator to steward donations from a range of constituents, and manage the administrative responsibilities of a small but growing team.

Reporting to the Executive Director, the Client Relationship Coordinator is responsible for providing individual donors with timely responses to all donor inquiries. He/she is responsible for managing and processing donations from donors, serving as the central repository of FINCA’s institutional knowledge on the assigned constituencies, and managing all aspects of Raiser’s Edge, the donor database (including database integrity, gift processing, donor acknowledgements, gift reporting, and process documentation). The Client Relationship Coordinator will work closely with the US-based Director of Direct Mail, to administer and implement strategies for all fundraising programs (direct mail, mid-level, and major donors; monthly donations, tribute/memorial gifts, stock donations, legacy giving, etc).

Essential Duties (other duties may be assigned)

1. Donor services & administration

Respond to all donor inquiries received by phone, mail, and email in a timely manner
Process all donations and other mail received at FINCA Canada
Deposit cheques at the bank on a weekly basis and file documentation accordingly
Process and electronically file direct deposits, and manage relationships with third party donors
Process donor acknowledgements
Resolve donor issues and requests, including providing receipt copies, tracking down missing donations, and donor information changes, working with internal/external staff as needed
Effectively manage Raiser’s Edge, phone log, and mail suppression list
Provide a report of monthly donations to the Direct Mail team
Follow up with lapsed monthly donors to re-engage them in the program
Provide acknowledgements to honourees in the Tribute/Memorial gift program
Prepare and send annual consolidated receipts to monthly donors

2. Fundraising

Support the Manager of Individual Giving and Donor Engagement to cultivate and steward all donor constituencies, manage donor upgrades, acknowledge major donors and new monthly donors
Review and edit direct mail and major donor mailings and monthly/quarterly newsletters
Support team in preparing and sending major donor mailings: manage the mailing lists, pull queries from databases, coordinate with suppliers (designers, printers etc.)
Assist with the logistics for donor events, working with internal staff and external partners

3. Office administration

Maintain FINCA Canada’s weekly priorities and compile monthly progress updates
Maintain FINCA Canada’s official books & records, providing documentation copies to teams